Know your deadline. Register every incoming DDS instead of losing it in email. Export an audit-ready package in one ZIP when someone actually asks for it — not a week of paper shuffling.
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| Operator type | Deadline |
|---|---|
| Large operators | 30 December 2026 |
| Small enterprises already under EUTR | 30 December 2026 |
| Other small enterprises | 30 June 2027 |
EU regulation 2023/1115 phases compliance based on company size. Read the official guidance on the EU Commission page for EUDR.
There is a critical nuance most small mills miss. Under EUDR, the first placer on the EU market is responsible for the geolocation of the harvest plot. If you buy round logs from a forester or harvester who is already EUDR-registered, the geolocation obligation belongs to them. Your obligation is chain-of-custody.
If your supplier is the first placer, your sawmill must:
This page covers the obligation. For how the reference actually moves — delivery, pack, invoice, step by step on real screens — see Traceability.
Yes, in that scenario the geolocation obligation falls on you. This happens when you buy from a local landowner without an EUDR-registered harvester, or when you import raw logs from outside the EU.
The app can record a forest-plot entry for a vendor — name, region, country, forest manager, certifications — which helps document where wood habitually comes from. That record is not the same thing as the geolocation obligation: it doesn't capture GPS coordinates of a harvest plot, because that data belongs in the DDS itself, filed by whoever is the first placer.
Honest note: SawmillSmart Inventory tracks everything you need — supplier records, photo evidence, lot history. But the formal DDS filing in a first-placer scenario needs to be coordinated with your competent authority or a consultant. We do not file your DDS in the EU Information System on your behalf.
Between receiving the file and an auditor asking for it three months later, the attachment is somewhere in a thread that nobody can find.
A spreadsheet of intake lots and a separate spreadsheet of invoices — but no way to prove which DDS was associated with which output.
Cross-referencing supplier batches with customer orders by hand — a half day every month, and still error-prone.
What should be a 30-minute search becomes a week of pulling folders, recovering emails, and recomputing what should have been recorded.
At log intake, the operator uploads the supplier's DDS — PDF or JSON — directly onto the lot. Photo of the butt end, supplier picked from dropdown. The DDS reference is recorded as part of the lot, not as a side note.
The DDS reference is bound to the lot ID. Every transformation that follows — cutting into packs, scanning into a drying batch, moving to stock — preserves the reference. There is no extra step. Operators do not have to remember anything.
As the lot is cut into packs and the packs go through drying, the DDS reference travels along. A pack scanned anywhere in the yard knows which lot it came from and which DDS it carries.
When a customer order is fulfilled, the invoice export — PDF or CSV — includes the DDS reference for each line item. Your customer sees the reference number with the delivery. No extra paperwork.
One export — a ZIP, built on request — bundles the DDS-to-delivery links, the shipment-to-pack links, and every stored compliance document into a manifest an auditor can read directly. Building it is itself recorded in the audit log, the same append-only trail every change in the app writes to.
This is the compliance side. For the mechanics of how the reference itself is entered, linked and inherited — screen by screen — see Traceability.
We don't generate primary DDS.
The geolocation file required from a first placer is filed by the harvester or by the first placer themselves directly into the EU Information System. We track the data you need, but we do not present ourselves as a geolocation submission system.
We don't submit to the EU Information System on your behalf.
The EU Commission runs the submission portal directly. Our role is to make your data audit-ready and exportable. The act of submission stays in the official channel.
We don't verify a DDS number against the EU registry.
A number that isn't the standard 22-character format gets a soft formatting warning — never enforced, never a live call to the EU Information System to confirm the reference is real or unused. That check happens where the actual submission happens, not here.
€99 per mill, per month excl. VAT. No add-on. No "EUDR module" upsell. This is part of the product.
See full pricing →Yes if you place wood or wood products on the EU market or export them. There is a size-based phase-in: larger operators must comply from 30 December 2026; small enterprises already covered by the older EUTR also have a 2026 deadline; other small enterprises have until 30 June 2027.
EUTR (the 2013 timber regulation) banned illegal timber. EUDR (2023) goes further: it requires geolocation of the harvest plot, a Due Diligence Statement per consignment, and applies to a broader set of commodities including timber, soy, palm oil, cocoa, coffee, rubber and cattle.
You are the first placer when you are the first entity placing the product on the EU market. If you buy round logs from a harvester who has already filed a DDS, you are a downstream operator and your job is chain-of-custody. If you buy logs from a landowner without DDS, or import raw logs from outside the EU, you become the first placer and the geolocation obligation falls on you.
You cannot complete chain-of-custody without it. Ask your supplier to provide the DDS reference; if they cannot, treat the supply as high-risk and document why. In some scenarios you may have to act as first placer yourself — coordinate with your competent authority or a consultant.
You need geolocation of the harvest plot. If you are downstream of a first placer who has filed it, your obligation is to keep the DDS reference linked to the lot. The geolocation data comes from your supplier's DDS — store it and link it to the intake lot.
At least 5 years from the date the product is placed on the market or exported. The app retains them indefinitely while your subscription is active and stays exportable.
Penalties can reach up to 4% of annual EU turnover, temporary exclusion from public procurement, and confiscation of goods. Beyond fines, downstream customers will increasingly require DDS references with every delivery — failing to provide them is a commercial risk.
No. FSC and PEFC are voluntary certifications. EUDR is a legal obligation. Certification helps as evidence of due diligence but does not exempt you from the DDS workflow.
The EU Information System accepts both PDF and JSON. The app stores whatever your supplier sends and retains it for the duration of your subscription — exportable at any time.
The EU Commission runs the submission portal directly. We make your data audit-ready and exportable; submission happens through the official channel.
Exports are within EUDR's scope — DDS must accompany consignments leaving the EU as well as those placed inside it.
Micro and small operators face a lighter regime in some areas, but the core DDS obligation still applies. Read the official EU Commission guidance to confirm your exact obligations.
Document what you received and what is missing. The app lets you attach partial documentation and flag the lot as needing follow-up — useful both for risk assessment and for audit transparency.
For inventory acquired before your EUDR deadline you can record what you know — supplier, date, location, available documentation — and treat new intake going forward as fully tracked. Auditors look for a consistent process more than a perfect retroactive record.
This page is the regulation: deadlines, who counts as an operator, what a DDS is, what an audit needs. Traceability is the mechanics: how a DDS reference actually travels with a lot from delivery through cutting to the invoice. Read this page first for the obligation, then Traceability for how the app carries it.
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See how the reference travels — Traceability → · See full workflow → · Pricing → · Back to overview →
