The DDS reference travels with the lot — automatically.

Link a supplier's DDS reference once, at intake. Every pack cut from that delivery, and the invoice line it ships on, carries the same reference back to source — without anyone re-typing it.

Start free See pricing

5 packs a month, no card required · Free forever

inventory.sawmillsmart.com/deliveries
SawmillSmart Inventory — delivery detail with a linked DDS reference — desktop
SawmillSmart Inventory — delivery detail with a linked DDS reference
Delivery with a linked DDS reference — phone
Step 1

Recorded at intake

At intake, the operator links the supplier's DDS reference to the delivery — or marks it explicitly not applicable, never a silent blank.

Action: At intake, the operator links the supplier's DDS reference to the delivery — or marks it not applicable, with a reason — never a silent blank.

Result: The delivery carries an EUDR status — OK, Missing, or N/A — before a single log from it has been cut.

inventory.sawmillsmart.com/packs
Pack provenance chain — desktop
Step 2

Carried through cutting

Every pack cut from that delivery keeps a computed chain back to its source — vendor, delivery, log pile — without anyone retyping it.

Action: The log pile is cut into packs. Every pack keeps a computed chain back to its cutting operation, log pile and the original delivery.

Result: Any pack's own Origin panel resolves the DDS reference back to source and reports the same EUDR status the delivery carries.

inventory.sawmillsmart.com/account/dds-registry
DDS registry — desktop
Step 3

One registry

Every DDS reference the mill has ever received lives in one registry — searchable, instead of a folder of PDFs.

Action: Every DDS reference the mill has ever received — number, supplier, country of harvest, date issued — is searchable in one registry.

Result: One place to see every reference on record and whether it's still marked valid, instead of a folder of PDFs.

inventory.sawmillsmart.com/account/certifications
Certifications registry — desktop
Step 4

Certifications

PEFC, FSC, Bois Suisse and EUDR are built-in certification types, each with its own certificate number and validity window.

Action: PEFC, FSC, Bois Suisse and EUDR are built-in certification types. Record a certificate number and validity window once, on the vendor.

Result: A plot's certification status is a lookup on the vendor record, not a phone call to the supplier every time it's asked.

What this removes.

01

Chain-of-custody by memory

Was: proving which DDS covered which shipment meant asking whoever handled the delivery, months later, and hoping they remembered. Now: the reference is attached to the delivery once and inherited by everything cut from it.

02

The same DDS number, retyped every time

Was: a supplier's reference re-typed or re-uploaded on every single delivery it actually covers. Now: the registry recognizes a number it has already stored and reuses that record instead of duplicating it.

03

Certification claims taken on trust

Was: "yes, that plot is FSC-certified" over the phone, unrecorded anywhere. Now: certificate type, number and validity window recorded once on the vendor's forest-plot record — checked, not assumed.

What's recorded, where it's visible, what exports.

One DDS reference, linked once at intake, carried automatically through every pack and invoice it touches.

inventory.sawmillsmart.com/deliveries
SawmillSmart Inventory — delivery detail with a linked DDS reference — desktop
SawmillSmart Inventory — delivery detail with a linked DDS reference

Recorded per delivery

DDS reference — number, supplier, country of harvest, issue date — or an explicit "not applicable" with a reason.

Same reference everywhere

On the delivery, on every pack cut from it, and on the invoice line it ships on — the same reference, not three different ones.

Exports to the audit bundle

DDS-to-delivery links, shipment-to-pack links and stored documents feed the EUDR compliance page as one export.

See it on a working mill.

Nothing runs out — Free never expires. Every new account opens on a guided tour through a working demo mill inside your own organization, on real screens with real (demo) data — not a separate demo login. Follow a DDS reference from delivery to pack yourself, then leave the tour whenever you're ready to switch to your own data.

Start free

What traceability doesn't do — and why we don't pretend it does.

We don't verify a DDS number against the EU Information System.

A DDS number that isn't the standard 22-character format gets a soft warning icon — a formatting hint, never enforced. We don't call the EU registry to confirm a number is real, unused, or actually belongs to this shipment. That check happens at the point of the official submission, not here.

We don't record GPS coordinates of a harvest plot.

A forest-plot record here is a name, region, country, forest manager and certifications — a supplier's own bookkeeping of a plot it manages. It is not the geolocation obligation EUDR places on whoever first places the wood on the EU market; that data comes from the DDS itself. See EUDR compliance for that distinction in full.

After traceability, here's what's next.

Traceability questions

Does linking a DDS reference here submit anything to the EU Information System?

No. Linking a reference here records it against a delivery so it can be carried through cutting, drying and the invoice — it is not a submission channel. The EU Commission's own portal is where a DDS is actually filed; this app makes the data behind it easy to find when someone asks for it.

What happens to a pack if its delivery's DDS was marked "not applicable"?

The pack inherits that status rather than showing a blank. Its own Origin panel reports the same not-applicable state its source delivery was given, with the reason attached — nothing is silently dropped on the way from delivery to pack.

Can the same DDS reference cover more than one delivery?

Yes. The registry recognizes a DDS number it has already stored for your organization and reuses that record instead of creating a duplicate — one reference, linked to every delivery it actually covers.

Is a certification checked automatically on every delivery from a certified plot?

No. A certification — PEFC, FSC, Bois Suisse, EUDR — is recorded on the vendor's forest-plot record, one level up from an individual delivery. It is a lookup you can do, not an automatic check the app runs against each shipment.

Do I have to name a specific forest plot for every delivery?

No, it's optional. A delivery can be linked to a forest-plot record when you know which plot it came from; when you don't, the delivery still carries its DDS reference on its own — the forest-plot link is extra context, not a requirement to record the reference at all.

Link the next delivery's DDS in under a minute.

Free forever. No card. No contract.

Deadlines & obligations — EUDR compliance → · Pricing → · Back to overview →

Built in Europe
EU data residency · GDPR
iOS via PWA · Android · Web
25 languages